Age Verification

At Azure Violins, we are committed to providing age-appropriate curriculum and programming for our music camp participants. To ensure proper placement, we require the age of the participant as of the program's cut-off date during registration. Parents/guardians may be asked to provide a legal document, such as a birth certificate, to verify the participant's age for the current year. Failure to provide the requested documentation within 24 hours may result in the participant being transferred to an age-appropriate program, if available, or dismissed from the camp. Please note that any fee difference for a transfer will be the responsibility of the parent/guardian, and no refund will be given if the participant is dismissed from the program.

Babysitting Arrangements

Please be aware that any babysitting arrangements with present or former staff of Azure Violins are separate from our music camp program. These arrangements are the sole responsibility and judgment of the parent/guardian. Azure Violins disclaims any claims or liability associated with such babysitting activities.

Behavior Management at Music Camp

At Azure Violins Music Camp, we promote positive behavior management techniques. We believe in using praise and positive reinforcement to help participants develop good self-concept, problem-solving skills, and self-discipline. Our goal is to create a supportive environment that encourages positive choices by addressing participants' basic needs and communicating program expectations.

Azure Violins supports and implements the following behavior management practices at our music camp:

Positive Reinforcement: Providing a positive program environment.

Redirection: Stopping undesired behavior and redirecting participants to make positive choices.

Time Out: Allowing for a discussion between staff and participants to address the behavior.

If participants fail to make positive choices, the following procedures will be followed:

Reminder and Opportunity: Participants will receive a reminder of behavior expectations and the chance to make positive choices.

Verbal Warning and Behavior Action Plan: If the behavior persists, a verbal warning will be issued. Additionally, a Behavior Action Plan will be developed to address specific areas that require improvement. Our staff will work with the participant and parent/guardian to develop appropriate behavior management solutions.

Behavior Incident Report: Continued behavior problems will result in the presentation of a Behavior Incident Report to the parent/guardian.Suspension: If behavior problems persist, a second Behavior Incident Report may lead to a two (2) full-day suspension from the music camp. The parent/guardian may be required to pick up the participant within an hour of notification. Failure to do so may result in a late fee.Dismissal: If the behavior problems continue, a third Behavior Incident Report may lead to the participant being asked to leave the program. During the review of behavior incident reports, a two (2) full-day suspension will be issued.

Severe Offenses: Severe offenses, such as fighting/hitting, theft, vandalism, bullying, possession of weapons or drugs, verbal threats, sexual misconduct, leaving the program without proper dismissal, or any other safety-related behavior, may result in immediate suspension or dismissal from the program.

No Refunds: Participants who are suspended from the music camp due to behavior issues will not be eligible for refunds.

Monitoring: Our staff will actively monitor the program environment, check in with participants daily, and ensure appropriate staff placement for effective supervision. Participants will not be disciplined at camp for behavior that occurred outside of camp hours, even upon parental request. Participation in camp activities during program hours is mandatory.

Camper Expectations:

Attitude and Behavior: Campers are expected to maintain a positive attitude and demonstrate appropriate language and behavior throughout the camp.

Counselor Instructions: Campers are expected to stay with their assigned counselors at all times and follow their instructions for the safety and well-being of everyone.

Willingness to Participate: Campers are expected to approach all activities with a positive attitude and be willing to try new things. Embracing new experiences and challenges contributes to the overall camp experience.

Confidentiality:

Staff Confidentiality: Azure Violins staff members are strictly prohibited from discussing confidential matters or sharing personal information about participants with unauthorized individuals or outside of Azure Violins.

Participant Confidentiality: All participants are encouraged to respect each other's confidentiality by refraining from disclosing personal information on social media platforms such as Facebook, Twitter, Instagram, Snapchat, etc. Azure Violins staff members are also prohibited from sharing personal information or pictures of participants or staff on social media or discussing personal information about participants outside of the camp environment.

Dress Code:

Appropriate Attire: Participants should wear cool, comfortable clothing and athletic shoes suitable for participating in recreational or athletic activities during the camp. If applicable, swimsuits should provide full coverage and remain securely in place to ensure the safety and modesty of all participants. Specific programs may have additional clothing requirements, which will be communicated separately.Unacceptable Attire: The following items are considered unacceptable attire: sandals or flip-flops, shirts with spaghetti straps, clothing displaying drugs, alcohol, tobacco, sexual or gang references, speedo briefs, excessively loose pants or shirts, revealing clothing, jewelry, and CrocsTM. Exceptions to this list may be allowed for certain camps, depending on their specific guidelines.

Electronic Devices/Items from Home:

Electronic Devices: No electronic devices, such as cell phones, gaming/music devices, etc., are permitted during camp programs unless accommodations have been made for a participant through a Support Plan. Staff reserves the right to confiscate electronic devices if issues arise.

Personal Items: Participants may have the opportunity to bring items (toys, books, etc.) from home, but Azure Violins does not assume responsibility for lost, stolen, broken, or confiscated items. Azure Violins staff reserves the right to confiscate any item that is deemed inappropriate or may be used inappropriately during the program. Examples of inappropriate items include any type of weapon (toy guns, knives, swords, or anything that can be used as a weapon), items that can be used to harass or intimidate others, or items that disrupt scheduled activities. Confiscated items will be returned to the parent/guardian at the end of the day.

Field Trips:Transportation: Azure Violins will transport participants offsite for field trips using vehicles provided by or contracted by Azure Violins. If a program participant arrives at the program after the scheduled departure for a field trip, it is the responsibility of the parent/guardian to either:

a) Transport the participant to the field trip location and sign them in with an Azure Violins staff member at the field trip site, or

b) Transport the participant to the program site once the program returns from the field trip location and sign them in.

Departure Times: Buses will depart from the program location at the advertised scheduled time. Departure times cannot be altered to accommodate participants who arrive late to the program site.

Drop-Off During Field Trips:

Participants will not be allowed to be dropped off at the program site while the camp program is off-site on a field trip.

Refunds and Participant Responsibility:

Refunds: Refunds will not be awarded if a participant misses a field trip. Azure Violins does not accept responsibility for a program participant until they have been signed in with the program staff.

Early Pick-Up During Field Trips: If a parent/guardian needs to pick up a participant early while the camp program is still off-site on a field trip, it is the responsibility of the parent/guardian to pick up the participant at the field trip location. In the event of emergency situations, it is requested that the camp staff be informed in advance of the need to pick up the program participant before the program departs from the program site to the field trip.

Food:

Reviewing Requirements: Parent/Guardians should carefully review camp descriptions to familiarize themselves with the lunch, snack, and drink requirements. Please note that refrigerators and microwaves are not available for campers to use.

No Sharing: Participants are not permitted to share lunches or snacks. Each sibling should bring separate lunch containers for their individual meals.

Vending Machines: Vending machines will not be accessible for purchasing drinks or snacks during program hours.

Store-Bought Food: Any food brought into the program to be served to all participants must be store-bought and have labeled ingredient information. Due to allergy concerns, homemade food items will not be accepted into our programs to be served to participants. Parent/Guardians should notify the camp supervisor at least 24 hours in advance if they plan to bring food into the camp.Allergies and Dietary Restrictions: Parent/Guardians should inform the camp staff of a child's food allergies or dietary restrictions and discuss possible accommodations.

Illness/Injury:

Exclusion Criteria: Any participant should remain at home from all programs if they have experienced any of the following conditions within the past twenty-four (24) hours:

Physical injury that prevents the participant from safely participating in program activities.

Participant Demonstrating Symptoms: If a participant demonstrates any of the above conditions while at the program, the parent/guardian will have one hour to pick up the participant from the program location.

Participant Becoming Sick: If a participant becomes sick while at the program, they will be separated from other participants while the parent/guardian is contacted to pick them up. After 24 hours, if the participant is symptom-free or written documentation from a doctor states that they are not contagious or can safely participate, they may return to the program. If you suspect that your participant has a contagious condition that may be spread to others, please notify your Camp Director immediately. Please refrain from bringing the participant back to the program until the program director has been contacted.

Application to All Participants: The above criteria apply to all participants, including those with Inclusion Plans or other accommodations.

Inclusion and Medical Support:

Americans with Disabilities Act (ADA): Azure Violins complies with the ADA and provides support to participants with disabilities and/or medical conditions who request program modifications. Participants who indicate a disability or medical condition and request an accommodation will be contacted by Azure Violins for further discussion. Those who do not request an accommodation will not be contacted by Azure Violins.

Individualized Support Plans: Support plans are tailored to the participant's specific condition and the program(s) they have registered for. Additional forms, including ones requiring a physician's signature for specific medical support requests, may be required from the parent/guardian.

Timely Accommodation Requests: It is important to submit the accommodation/support request at least 5 days prior to the program's start date to ensure that appropriate supports can be put in place. Please note that the medical support process may require extended time for physician signatures and specialized training, so providing advanced notice is highly recommended. For more information or to request support, please contact Azure Violins at 919-646-5592.

Exclusion Criteria: Participants should remain at home from all programs if they have experienced any of the following conditions within the past twenty-four (24) hours:

Fever (100 degrees or higher without fever-reducing medication), diarrhea, vomiting, sore throat, undiagnosed rash, chickenpox, pink eye, ringworm, head lice, or any other potentially contagious condition.

Late Pick-up:

Late Fee Policy: Participants who are picked up after the program's closing time will be charged a late fee. The fee structure is as follows: After the parent/guardian is up to ten minutes late, a $5 fee will be charged per family. An additional $1 per family will be added for every minute beyond the initial ten minutes. Payment for late pick-up is due at the time of pick-up.

Excessive Late Pick-up Policy: Continual late pick-ups may result in dismissal from the program in accordance with the program's policy on excessive late pick-ups.

Lost/Stolen Items:

Responsibility: Azure Violins is not responsible for any personal items that are lost or stolen during our programs.

Medication:

Administration of Medication: Whenever possible, participants should take their medications outside of program hours. Parents/Guardians should inform the program staff of any medication, including prescription and over-the-counter medications, that may need to be administered during program hours. A medication form provided by Azure Violins must be completed for each medication.

Movies:

Movie Viewing: Movies may be shown during Azure Violins programs. Prior to showing a movie, the title of the movie will be communicated to the parents/guardians.

Participant Release:

Security Key Tag Identification Process: To ensure the proper identification of individuals authorized to sign-out a participant from the camp program, Azure Violins has implemented a Security Key Tag Identification Process. Legal guardians and other individuals listed on the participant form as authorized pick-up persons will be issued a security tag upon presenting a photo ID. Multiple key tags will not be issued to parents/guardians for distribution to other authorized pick-up individuals. All authorized persons must be prepared to show a legal form of identification, such as a key tag and/or photo ID, each time they pick up a participant.Updating Pick-up List: Prior to the program's start, parents/guardians should inform the staff of any changes to the pick-up list by contacting Azure Violins at 919-646-5592.

Adding/Removing Authorized Pick-up Persons: Any person listed as a parent/guardian on the registration form may add or remove additional individuals from the authorized pick-up list. Parents/guardians should contact Azure Violins at 919-646-5592 or hello@azureviolins.com to make changes. Parents/guardians should also inform anyone picking up a participant without a key tag that they will be required to show legal photo identification, such as a school or work badge or driver's license.

Restricting Access: Azure Violins acknowledges that both parents/guardians listed on the registration form have equal access to their child in our programs. If a parent/guardian wishes to restrict access by the other parent/guardian, they must provide legal documentation authorizing the restriction. Azure Violins staff reserves the right to validate the appropriateness and authority of the documentation provided. In such cases, Azure Violins staff may need to contact each of the parent/guardians involved in the legal proceedings to inform them of the actions being taken and/or to obtain additional information.

Sunscreen and Insect Repellent:

Application Responsibility: It is the responsibility of the parent/guardian to apply sunscreen and insect repellent to participants before they arrive at the program each day. Please provide any necessary sunscreen and/or insect repellent for your participant. Throughout the day, staff will offer opportunities for participants to reapply these products. Staff or siblings may assist participants in applying sunscreen to areas that the participant cannot reach on their own, but only to exposed skin.

Recommended Products: Spray or mist-type sunscreen and insect repellent are recommended. These products should not be shared with other campers. In Specialized Recreation camps, staff may assist participants in applying sunscreen and/or insect repellent as directed by the parent/guardian.

Waitlist Notification:

Clearing the Waitlist: If your participant clears the waitlist, you will be notified via telephone and/or email. You will have until the end of the following business day to accept the spot and submit payment for the requested program. Your acceptance must be confirmed in writing. Failure to provide notification within the specified timeframe will result in forfeiting your participant's placement.

Withdrawal and Transfers:

Notice Requirement: All withdrawals and transfers must be submitted in writing at least 5 days prior to the program's start date. Non-attendance or non-participation in a program does not entitle a participant to a credit of the registration fee.